Loft West End Terms & Conditions

Please review the terms and conditions outlined below when booking your function with Loft West End. If you have any questions, please feel free to contact us.

Tentative Bookings
We are happy to hold a tentative booking for 7 days. After this period, a deposit and signed terms and conditions are required to confirm your booking. Failure to provide a deposit within this timeframe may result in cancellation.

Payment Schedule
To confirm your booking, a deposit is required along with signed terms and conditions. Final payment is due 7 days prior to the event. Any costs incurred during the event must be paid before leaving the venue.

Indemnity
Loft West End & Archive Beer Boutique will take reasonable care with clients/guests and third-party property but will not be held responsible for damage or loss of items within the venue. If external factors beyond our control prevent us from fulfilling our obligations, we will not be liable. All items brought into the venue by clients, guests, or third-party vendors must be approved by management.

Cancellations
Deposits are non-refundable but can be transferred to another available date. If you cancel within 14 days of your event, you will be required to pay for room hire and the minimum spend.

Final Numbers/Minimum Spend/Final Details
Guest numbers must be confirmed 10 days prior to the event (only increases will be accepted). A minimum spend applies to all functions, as stipulated by your Function Coordinator. Room hire is included in the minimum spend. To plan your event, we will need catering details (food & beverage), running schedules, and room setup information 10 days in advance.

Event Duration & Terms
You will have the event space for 4 hours. Any extensions are subject to additional fees, decided on the night by management. There will be no refunds or credits for unused pre-paid bar tabs, and they cannot be transferred to the Archive Bar after your function ends. All events must be conducted in an orderly and lawful manner. If an event is not being conducted properly, we reserve the right to terminate it without responsibility for any costs, damages, or expenses incurred.

Cakeage Fee
A $50 cakeage fee will apply if the venue is required to cut your cake and supply paper plates and spoons. You are welcome to supply your own cake.

Noise Levels & Setup
Noise levels must not exceed 80DB. Food platters will be placed on a table, not walked around. Room setup for the Archive Deck and Brightsiders room cannot be changed. All AV equipment must be checked in advance; Mac devices are not compatible with our system. All decorations must be removed at the end of your event.

HACCP
Due to HACCP accreditation, no outside food or beverages are permitted, except for a celebratory cake. Leftover food cannot be taken home.

Security
Events with 100 or more guests may require security. We will automatically arrange security guards and inform the event organiser if additional charges will apply. For high-risk events, the cost will be $60 per hour per guard.

Children in Venue
Children must always be supervised. For the Brightsiders Room and Archive Deck, children must leave by 9 pm. In private function rooms, children must leave by 10 pm.

Damages
General cleaning is included in room hire. Additional cleaning costs, resulting from your function, will be charged to the client. The use of smoke machines, balloon effects, pyrotechnics, confetti, or any items taped or pinned to walls is prohibited. You will be held responsible for any charges if the fire department responds to an alarm caused by unauthorized use of these items.

RSA (Responsible Service of Alcohol)
We practice the responsible service of alcohol. Intoxicated guests will not be served and may be asked to leave the venue. Guests must comply with liquor and fire regulations. The venue reserves the right to deny entry or remove guests acting disruptively.